Sintel Purchasing Specifications

Purchasing Specifications

Spec #: 1

Date: 06/19/2009

Revision # C

Conformance with Federal, State and local regulations and laws	All products sold to Sintel, Inc. shall be in compliance with all applicable, Federal, State and Local laws and regulations at time of shipment to Sintel, Inc.
Terms and Conditions	All Terms and Conditions must be adhered to 100%. They can only be overridden by written changes to the individual purchase order.
Order Confirmation	Please confirm all orders, price and delivery vial email to bmklein@sintelinc.com within two business day's of receipt of the order. Any deviation in quantity or price from that stated on the Purchase Order will not be accepted if not confirmed within this time period. Unconfirmed orders will be paid at the price listed on the Purchase Order.
Over Shipments	Sintel will not accept shipments of any amounts more than 5% or less than 5% of quantities ordered.
Sur-Charges	Sur-Charges will not be accepted without a 60 day written notice and written acceptance by Sintel. Any fuel or raw material sur-charges must be clearly stated on acceptance of the Purchase Order, and stated on the confirmations.
Receiving Hours	Receiving hours are 7am to 12pm and 12:30pm to 3:30pm. Steel Delivery Door #2. No Friday Deliveries. All other deliveries use Taft Street Shipping & Receiving Doors. Truck attempting delivery after 3:30pm will not be unloaded and asked to return during normal receiving hours. Any expenses associated with attempted delivery outside of normal hours are the vendors responsibility.
Payment Terms	Standard Payment Terms are Net 45 days after receipt of an invoice. Invoice must match exactly with information contained in our Purchase Order and your Confirmation. Invoices that are not received as specified above will be returned for correction. Payment terms on corrected invoices begin upon acceptance of the corrected invoice.
Documentation	All documentation (i.e. confirmation. packing slip, invoice etc) must reference Sintel Part Number, Purchase Order Number, line item reference and Work Order Number and line reference if provided. One Purchase Order Per Packing Slip / Invoice. Invoices without a Purchase Order reference will be returned to the Vendor for correction and re-submission.
Proceed at Your Own Risk	Suppliers performing work prior to receiving a hard copy of the purchase order and confirming price and delivery proceed at their own risk
Quantity Ordered	Sintel is responsible only for the quantity specified on the purchase order. Any stock run ahead or maintained by the supplier is at their risk.
Blanket Purchase Orders	On blanket purchase orders Sintel is responsible only for 60 days average usage. unless other arrangements have been agreed to in writing by Sintel.
Payment Terms	Payment terms – standard payment terms are 45 days after receipt of an invoice that can be processed and agrees 100% with the purchase order. All invoices that do not agree with the purchase order will be returned for correction.
Packing Slip	One packing slip per purchase order.
Pricing	Pricing, delivery date and freight must be confirmed in wring via fax or e-mail within 2 business days of issuance of the purchase order. Failure to confirm this information will result in Sintel paying the price as specified on the purchase order. If a purchase order needs to be corrected it is the suppliers responsibility to insure they get a corrected purchase order prior to shipment.
MSDS Information	It is the Vendors responsibility to send Sintel revised MSDS Sheets (If Applicable) when changes are made in the products you supply to Sintel that require MSDS information.
Certificates of Insurance	Vendors are responsible to provide insurance coverage for their employees that visit, deliver, Pick Up or Perform work in our facility. Certificates of Insurance must meet or exceed the levels specified in Sintel's Specification #11. the Certificate must name Sintel as an additional insured and provide a minimum of 10 days written notice of cancellation must be maintained on file at Sintel at all times. All correspondence concerning Certificates of Insurance should be emailed to bmklein@sintelinc.com.
Identification of Material	All identification on material (i.e. Heat Lot Number, Part Number, Manufacture Name etc.) must be done using a water soluble ink so it is capable of being washed off in a five stage wash system, or must be removed from the steel prior to shipment of the product to Sintel. Non-water soluble ink or ink containing silicone based substances does not wash off causing the printing to bleed thru the paint and silicone based ink will contaminate the wash system. Rework or down time caused by non conformance to this standard will be charged back to the vendor in accordance with our charge back policy.
Rust Prevention	Effective with shipments received on 7/1/2008, it is the vendors responsibility to ensure that all raw steel product is adequately protected with a water soluble rust preventative that can be washed on a five stage wash line using water soluble cleaners. We suggest Biosolutions 48 or its equivalent. The coverage on the part must be adequate to prevent rust for a storage period of one year from date of receipt of the product by Sintel. Raw steel parts that fail this test shall be returned to the vendor for rework and or credit at Sintel's option. All freight cost, both incoming and outgoing for product that does not meet this standard is the responsibility of the vendor. Vendors using a non water soluble rust preventative or a rust preventative that contains silicone will be subject to additional rework changes because of the adverse effect these chemicals have on paint line wash systems.
Non Conforming Materials	Sintel Specifications #9, Cost Recovery is here by incorporated by reference and all Purchase Orders are subject to the provisions contained in this specification.
Price Changes	Sintel's policy is all changes in product pricing, sur-charges etc. must be communicated in writing and sent via email to bmklein@sintelinc.com. A minimum of 60 days prior to request effective date.
Material Handling	All material received at Sintel must be received and be capable of being handled as follows: If Not Skidded, Maximum weight per container is 25 lbs. Skid size for Steel Sheet, Coil and Blanks are defined in Sintel Specification #2,3 and 4. All other products must be shipped in on skids with a 4 way entry, 42’ x 48 “ and are capable of holding 4,000 lbs. Power Paint can be shipped in boxes not to exceed 60 lbs per box. Skid Box or packaging charges must be included in the cost the part being purchased. Individual charges for these items will not be allowed on the invoice.
Blanket Purchase Orders	The quantities shown on Blanket Purchase Orders are a forecast only and are to be used for planning purposes only. Sintel, Inc. is responsible to purchase only 60 days of average usage based on the previous six months shipment history.